This privacy notice sets out the way in which we will collect and use your personal information. For the purpose of this notice, “we” refers to Three Lions Chambers, being Ray Austin Williams and his legal support team.
What Information do we collect?
We will only collect information from you for the purposes of carrying out your instructions, providing legal services to you and in order to maintain client records and produce management data.
We will not at any time ask for any sensitive data as defined under the Data Protection Act 1998. Sensitive information would include (but is not limited to) information of your race, religion, sexual orientation, political views, or any medical condition. Where this information is collected inadvertently it will not be retained and will be securely and confidentially destroyed.
How will we use the information?
We will only use your information for the purposes of carrying out your instructions, providing legal services to you and in order to maintain client records and produce management data.
We will also use the contact details which you provide in order to contact you. If you would prefer not to be contacted by email, phone or text please tell us. We will not contact you without your consent once your engagement with us has ended.
How will data be stored?
We will ensure your data is stored securely and that this is only accessed by authorised persons for the purposes set out above. As far as possible we will hold all records electronically. All data will be held and accessed in accordance with the Data Protection Act 1998.
You can find further information on the Data Protection Act below and on the website of the Information Commissioner’s Office at www.ico.org.uk. A copy of our data protection policy is also available on request.
How long we keep your information for?
Ray Austin Williams is authorised and regulated by the Bar Standards Board and is bound to observe the code of conduct. This requires him to retain all client data and records for a 7-year period. This period runs from the conclusion of your case or the termination of his engagement for any other reason.
We will not retain your data for longer than this period when there is not an adequate reason to do so. Once this data is no longer required it will be disposed of securely without prejudicing any of your confidential information in accordance with the Data Protection Act 1998.
How will we share information?
We understand the confidential nature of any personal data which we hold about you. We will not share this with any third party without your express consent, unless we are obliged to do so by law.
It will be necessary to share your information with relevant financial organisations for the purposes of carrying out your instructions and providing legal services to you. Your consent to this is given in the standard terms of engagement.
What should I do if my details change?
Please contact us via email or phone to information us of any change to your contact details.
How can you access the information we hold about you?
You can request a copy of the information which we hold about you by submission of a Subject Access Request and payment of a £10 fee. This request must be made in writing to our registered office address. We will respond within 40 days and provide copies of all personal data held, including case and correspondence notes.
Further information on how to submit a Subject Access Request can be found on the Information Commissioner’s Office website at www.ico.org.uk.
The Data Protection Act 1998
The Data Protection Act controls how your personal information is collected, used and stored by organisations and institutions. We understand our responsibilities to you and the importance of keeping your personal information safe Organisations which collect and process personal data are required to be registered with the Information Commissioner’s Office. Under the DPA, it is your right that the data which any organisation holds about you is adequate, accurate, security retained and disposed of confidentially.
Further information can be found on this the website of the Information Commissioner’s Office at www.ico.org.uk.
Please contact us via email if you have any questions in relation to the information which we collect and how it is used. Should you wish to complain about the way in which your data has been used, further details on our complaints process can be found in our Terms & Conditions here.
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